Co-Host Management: Share Event Hosting with Partners

overview co host management allows you to invite sweatpals affiliates or partners to collaborate on event hosting, expanding your reach while maintaining full control when you add a co host, both communities appear as official event hosts, giving attendees confidence in the event's quality and authenticity the problem we solved the challenge event hosts wanted to partner with other communities to expand their reach and share expertise, but lacked a seamless way to collaborate on event management while maintaining clear ownership and revenue tracking our solution co host management enables secure partnership invitations, shared event management capabilities, and transparent revenue tracking—all while keeping the original host in control of their event and earnings how it works for event hosts navigate to your dashboard and select the event you want to share from the events tab click "edit event" to access event management options select "add co host" and use the search bar to find your sweatpals partner review the co host details and click save changes your co host receives an invitation through the sweatpals mobile app once accepted, both communities can fully manage the event from their respective dashboards for co hosts receive the invitation notification in your sweatpals mobile app review the event details and hosting responsibilities accept the invitation to activate co hosting privileges access the event from your dashboard under the events tab manage the event with full editing capabilities alongside the original host event management dashboard when co hosting is active, both hosts can access these management features feature original host co host notes edit event details ✅ ✅ full editing access manage attendees ✅ ✅ view and communicate with participants update event status ✅ ✅ cancel, postpone, or modify access analytics ✅ ✅ view registration and engagement metrics revenue collection ✅ ❌ only original host receives direct revenue tracking links ✅ ✅ both can create separate tracking links revenue & tracking important while co hosts share management responsibilities, revenue flows directly to the original host however, both hosts can leverage tracking links to measure their individual contribution revenue tracking example host type revenue method tracking capability original host direct payment collection full revenue + tracking link metrics co host commission/agreement with original host tracking link metrics only 💡 pro tip establish clear revenue sharing agreements with your co host before the event launches to avoid confusion best practices 1 choose compatible partners select co hosts whose communities align with your event's target audience and values review their past events and community engagement before sending invitations 2 establish clear communication set up a direct communication channel (email, slack, etc ) with your co host to coordinate marketing efforts and address attendee questions consistently 3 divide marketing responsibilities create a marketing plan that leverages both communities' strengths for example, if your co host has strong social media presence, let them lead social promotion while you focus on email marketing 4 use separate tracking links both hosts should create unique tracking links to measure their individual marketing effectiveness this data helps optimize future partnerships and revenue sharing discussions 5 plan content collaboration if your event includes presentations or activities, clearly define each host's role and content responsibilities to avoid overlap or gaps in the program 6 monitor attendee communications both hosts should stay active in attendee communications, but establish who handles specific types of questions (technical issues, content questions, etc ) to avoid confusion 7 review partnership performance after the event, analyze metrics from both communities to understand what worked well and identify opportunities for future collaborations troubleshooting issue likely cause quick fix co host didn't receive invitation incorrect username or app notification settings verify the username spelling and ask co host to check notification settings co host can't access event dashboard invitation not accepted or app needs refresh ensure invitation is accepted and have co host refresh their app revenue not showing for co host co hosts don't receive direct revenue explain that revenue goes to original host; use tracking links for metrics can't remove co host event already has attendees navigate to edit event > manage co host > remove (available until event starts) both hosts editing simultaneously concurrent editing conflict coordinate editing times or use comments feature to communicate changes frequently asked questions q how many co hosts can i add to one event? a currently, sweatpals allows one co host maximum per event this ensures clear communication and manageable collaboration q can i cancel a co host invitation after sending it? a yes, you can cancel pending invitations from the edit event page navigate to edit event > manage co host > cancel invitation q what happens if my co host cancels after accepting? a co hosts can withdraw from events, but both hosts should communicate this change to attendees the original host retains full control and can continue managing the event independently q do co hosts need to be sweatpals affiliates? a co hosts must be registered sweatpals community hosts with active profiles they don't need to be official affiliates, but they must have hosting privileges q can i change my co host after the event starts? a co host changes are not available once an event begins plan your partnerships carefully and confirm co host availability before launching your event q how do attendees see co host information? a both communities appear as official hosts on the event page, giving attendees confidence in the event's credibility and access to both communities' expertise need more help? can't find the answer you're looking for? our support team is here to help with co host management and partnership questions 📧 email support\@sweatpals com