๐งญ 4.3 Retreat Operations
Manage logistics, communication, and attendee coordination
๏ปฟ
Pre-Retreat Preparation
- Confirm all bookings and balances are paid.
- Verify accommodation assignments.
- Send a pre-arrival email with travel tips and a packing list.
- Prepare a check-in list for on-site registration.
๐ Go to Dashboard โ RSVP, then click on the Download button to print arrival lists.
Attendee Check-In
Method | Platform | Description |
|---|---|---|
QR Check-In | Mobile | Scan the QR code from the ticket for instant check-in |
Manual Check-In | Web | Mark arrival manually in the Dashboard |
Tap to Pay | Mobile | Collect remaining balances on-site |
๐ก Check in attendees once per stay โ daily attendance tracking is optional.
Communication Tools
- Announcements: Send group updates via email or SMS.
- Community Chat: Use for daily updates or schedule changes.
- Emergency Contacts: Collect these during the questionnaire setup.
๐ฃ๏ธ Keep all messages concise and time-stamped to avoid confusion.
During the Retreat
- Monitor attendance and payments daily.
- Confirm transportation and accommodation logistics.
- Upload photos or recaps to your community page to increase engagement.
๐ธ Tag attendees in posts to encourage sharing and reviews.
Post-Retreat Follow-Up
- Send a thank-you email to all participants.
- Request feedback using Google Forms or an in-app survey.
- Post photos or video highlights to your community feed.
- Offer a return discount for future retreats.
๐ฟ Prompt follow-up improves repeat attendance and participant satisfaction.