🧭 4.3 Retreat Operations

manage logistics, communication, and attendee coordination pre retreat preparation confirm all bookings and balances are paid verify accommodation assignments send a pre arrival email with travel tips and a packing list prepare a check in list for on site registration 📋 use dashboard → attendees → export csv to print arrival lists attendee check in method platform description qr check in mobile scan the qr code from the ticket for instant check in manual check in web mark arrival manually in the dashboard tap to pay mobile collect remaining balances on site 💡 check in attendees once per stay — daily attendance tracking is optional communication tools announcements send group updates via email or sms community chat use for daily updates or schedule changes emergency contacts collect these during the questionnaire setup 🗣️ keep all messages concise and time stamped to avoid confusion during the retreat monitor attendance and payments daily confirm transportation and accommodation logistics upload photos or recaps to your community page to increase engagement 📸 tag attendees in posts to encourage sharing and reviews post retreat follow up send a thank you email to all participants request feedback using google forms or an in app survey post photos or video highlights to your community feed offer a return discount for future retreats 🌿 prompt follow up improves repeat attendance and participant satisfaction