🎉 2.1 Creating Events

A complete guide to planning, creating, and publishing your events on Sweatpals.

Before creating your first event, confirm the following:

✅ Your community profile is active and verified. ✅ Your Stripe account is connected. ✅ You have at least one cover photo ready (JPEG/PNG, 1920×1080 recommended). ✅ You’ve decided whether this will be a one-time or recurring event.

You can use the following options when creating your experiences to meet your needs:

Manual Waitlist Management

By enabling the +Waitlist option, any prospective attendees who weren't able to sign up for the experience before it hit capacity will have the option to join the waitlist, where they enter their contact details.

When someone joins the waitlist:

See: ✉️ 7.1 Email & SMS Campaigns

Enhanced Waitlist Settings & Management (Coming Soon)

By enabling a waitlist, you can configure when and how prospective attendees move off the waitlist and into your RSVP list.

To enable a waitlist, simply:

To view and manage your waitlist:

You can showcase sponsor brands on any experience you host on Sweatpals. Sponsors appear on the event page so attendees can see who is supporting the experience.

To add a sponsor:

Hosts can now assign an instructor directly while creating or editing an experience.

To assign an instructor:

If the instructor is not already part of your team:

Creating add-ons

If you'd like to offer additional items during your event (e.g. water bottles, merchandise, etc) or extra services, you can include them as Add-ons while editing your event.

To include add-on options for purchase:

Now, when someone selects a tier for your experience, any applicable add-ons will appear as an option for them before their checkout is complete.

Editing add-ons

To edit previously created add-ons:

Adding a Schedule

To add a schedule of activities within your experience that attendees can sign up for after purchase:

For more on the activity booking experience, see: Schedule: Signing Up for Activities

Check-In for Activities

If you want to check signups into the activities they signed up for, you can do so by:

You will be able to check in signups, add signups manually, and remove/edit signups.

Prior to activities being live and open for signups, attendees will see a countdown to be able to view and enroll in activities. They will see a page like this:

Once activities are live and open for signups, attendees will be able to view and enroll in activities. They will see a page like this:

If someone shares the activity signup link with others, they will be prompted to log in before they can view and enroll in activities. They will see a page like this:

Email Notifications to Schedule Signups

For more on the activity booking experience, see: Schedule: Signing Up for Activities

When creating events that span multiple days like leagues or camps, you have some options to explore for better management.

If you're logged in as the host or as an admin of the community, you'll still see unlisted events on your community page. This is expected. It lets you check and manage your event before sharing it.

Everyone else, including members and anyone who isn't logged in, won't see the event. They can only reach it through the direct link you share with them.

To double check how your event looks to others:

Sweatpals makes it easy to manage corporate wellness programs, team-building sessions, and group bookings with built-in invoicing and waiver collection.