🎉 2.1 Creating Events

a complete guide to planning, creating, and publishing your events on sweatpals before you begin before creating your first event, confirm the following ✅ your community profile is active and verified ✅ your stripe account is connected ✅ you have at least one cover photo ready (jpeg/png, 1920×1080 recommended) ✅ you’ve decided whether this will be a one time or recurring event 💡 tip make sure your community visibility is set to public if you want your event to appear in discovery feeds step by step creating an event log in to your host dashboard go to events → create event enter basic details name, description, location, date, and time add a cover photo and optional gallery images set visibility (public, private, or unlisted) add tickets & pricing (see section 💰 2 4 event tickets & pricing docid\ vd3 smtltzgjfhndo65ru ) review and click create event your event will now appear on your community page and, if eligible, in discovery feeds how to create online events log in to your host dashboard go to events → create event enter basic details name, description, date, and time enter your event link in the location field choose experience type → event add a cover photo and optional gallery images set visibility (public, private, or unlisted) add tickets & pricing (see section 💰 2 4 event tickets & pricing docid\ vd3 smtltzgjfhndo65ru ) ⚠️ the meeting link will be publicly visible to users available toggles you can use the following options when creating your event to further personalize your experience a) +waiver to add a waiver to your event, more details here https //help sweatpals com/87 safety and compliance#digital waivers b) +questionnaire to add a waiver to your event, more details here https //help sweatpals com/22 event registration and attendees#custom questionnaires c) +sponsors to add sponsors to your event, more details here https //help sweatpals com/21 creating events#b6us4 d) +chat to start a conversation with your attendees or provide more details of your event c) +waitlist allow attendees to join waitlist and get notified when spots open d) +start sales day add a live countdown on your page event e) +pixel analytics get your pixel or tag id from the service you're using (meta pixel id google tag id) f) +hide rsvp list enable this toggle to hide your list of attendees g) +instructor you can now add or assign an instructor directly while creating or editing an event h) +add ons allow you to include additional items attendees can purchase alongside their ticket recurring vs duplicating method best for notes recurring events same time, place, and format (e g , weekly runs) one setup, multiple sessions auto generated duplicating events similar but not identical events copy an existing event, then edit date or description ⚙️ recurring events publish automatically for each selected date duplicated events remain independent drafts recommended image specs image type ratio size notes cover photo 16 9 1920×1080 px required logo / thumbnail 1 1 800×800 px optional gallery image any < 5 mb optional setting up multi day events when creating events that span multiple days like leagues or camps, you have some options to explore for better management you can create one event that covers the entire duration of the experience using leagues as an example, you can set the start date as the first day of the league, and the end date as the last day the event's pricing should then be configured to account for the entire season alternatively, you can create individual listings for each day of the experience on top of the "main listing" that covers all dates, in case you'd like to give attendees the option to drop in on specific dates an easy way to handle that second option is through the duplicate feature, located under the \[ ] menu next to your listing, and then adjusting the pricing for them individually finally, if you prefer to have separate events created for each date but would also like to give attendees the option of purchasing all dates at a separate price without the need of a listing just for that, you can set up a membership that allows members to attend all the events, on top of other perks of your choosing for more information, refer to our membership creation article https //help sweatpals com/52 creating and configuring memberships visibility options public visible across discovery feeds, search, and recommendations unlisted accessible only via direct invite or link only members accessible only to those who have joined your community ⚠️ you can change visibility anytime after publishing; the event link will remain active waitlist management when you enable the waitlist option on your classes, attendees who try joining your event when it's full will be added to a separate tab in your event's dashboard when a spot opens up, you can reach out to the attendees in the waitlist to let them know that there's now a free spot (to find how to send an email or sms campaign to members on your waitlist, refer to this article https //help sweatpals com/71 email and sms campaigns ) adding sponsors to your events you can showcase sponsor brands on any event you host on sweatpals sponsors appear on the event page so attendees can see who is supporting the experience fill in the basic event details (title, date & time, location, tickets, etc ) scroll down to the additional settings section of the event form tap +sponsors for each sponsor, add sponsor name (required) logo/image (optional but recommended) website or social link (optional) sponsor level (mark sponsor as main) tap save add more sponsors by repeating step 1 5 once you’re done setting up the event (tickets, waivers, questionnaire, etc ), tap publish (or save draft if you’re not ready to publish) sponsors will now appear on the event page inside the app and on the shareable event link adding an instructor hosts can now add or assign an instructor directly while creating or editing an event there is no need to configure the instructor separately in team management first open the experiences tab create a new event or class, or edit an existing one scroll down to the additional settings section of the event form click + instructor select an existing instructor click save if the instructor is not already part of your team click + add select manual or from members if you select manual , invite the instructor by email or phone, then choose their role and service type if you select from members , choose the role and service type, then search for a pal or community member send the invitation click save or publish existing owners and leaders may also be assigned as service providers adding an instructor is optional you can save or publish the event without assigning one add ons if you'd like to offer additional items during your event (e g water bottles, merchandise, etc) or extra services, you can include them as add ons while editing your event while creating or editing your event, select the +add ons toggle click on create new this will start the add on creation process choose between product or service product is ideal for consumables or merchandise offered on site during the event service is best for optional experiences offered on top of your main event for services , you have the option of selecting a specific service provider, if you have one added to your team enter the name and price for your item you may also set a specific quantity, if you have limited inventory available for services , you also have the option to set a specific duration save your changes now, when someone selects a ticket tier for your experience, any applicable add ons will appear as an option for them before their checkout is complete items added in the add ons menu can be reused on future experiences additionally, you can edit or remove previously added items via the point of sale page https //help sweatpals com/65 point of sale pos on desktop sales for add ons can be viewed in your transactions page corporate bookings sweatpals makes it easy to manage corporate wellness programs, team building sessions, and group bookings with built in invoicing and waiver collection create an unlisted event — this keeps your corporate session private from public view while remaining accessible via direct link choose your pricing structure option a lump sum — create a single ticket type for the total corporate rate example "corporate wellness package $500" (covers 20 employees) option b per person pricing — set individual pricing with bulk purchase capability example "team building session $25/person" (purchaser buys for entire group) managing attendees (per person option) the corporate purchaser can buy tickets on behalf of all participants transfer tickets to individual employees to ensure each person signs their own waiver everyone completes required health/safety questions attendance tracking is accurate send the unlisted event link to the purchaser – they will be able to complete the transaction from there and obtain their receipt publishing checklist ✅ event title and description are clear and concise ✅ ticketing and capacity are correctly configured ✅ payment account is connected ✅ cover photo meets size requirements ✅ visibility matches your promotion plan 📍 once live, you can still edit or duplicate the event under dashboard → events